Files On-Demand
Explain OneDrive Files On-Demand and its indicators in File Explorer so that employees can distinguish a locally available document from a visible item that still needs a connection before it can be opened.
OneDrive
OneDrive, your work files within reach.
OneDrive for SMEs: sync work files, prepare offline access, manage sharing and plan document handovers so that individual storage supports everyday teamwork.
SMEsat the heart of what we do
A dedicated contactwho knows your business
A local teamin French-speaking Switzerland
Suitable tools. Local support. A team close to you.
Geneva
Lausanne
Fribourg
Neuchâtel
Valais
Individual storage with shared rules.
OneDrive supports individual work: preparing a document, finding files on another device or sharing something temporarily. For an SME in French-speaking Switzerland, deployment should also clarify the difference between an individual's working documents and information owned by a team.
A long-lived customer file should not depend entirely on one employee's habits. We can define the respective roles of OneDrive and SharePoint, then show staff how to move a document when it becomes a shared reference. Agreeing this distinction early makes future handovers easier.
Computer synchronisation
Prepare OneDrive synchronisation around disk space, folders and devices in use, then test opening, editing and uploading files while helping employees recognise synchronisation errors that could prevent their changes from reaching others.
Offline availability
Identify the OneDrive documents needed while travelling and prepare their local availability before leaving a network, then check that changes made offline are uploaded when the device connects to the service again.
Sharing links
Choose recipients and editing permissions for OneDrive links, identify the owner of each useful share and plan to remove access when the recipients no longer need to view or work on the documents.
Individual documents
Use OneDrive to prepare individual working documents and occasional shares, then transfer files to a shared SharePoint space when a team needs to manage them over time and retain responsibility for their content.
Departure handover
Identify the OneDrive files needed for business operations before an employee leaves, name their next owner and review existing links and retention rules before making changes to the account that holds them.
How we support you.
From initial scoping to ongoing support, the agreed work and each party’s responsibilities are defined with you before implementation.
Migration and transition
Prepare data, accounts and cutover stages, with testing and a rollback plan.
Configuration and deployment
Configure tools and integrate them into your environment within the agreed scope.
Security and access
Define permissions, available protections and useful checks.
Governance and organisation
Clarify workspaces, responsibilities, sharing rules and team practices.
Backup and continuity
Check data protection needs and prepare recovery procedures.
User support
Support adoption and agree ongoing assistance suited to your employees.
Solutions suited to your sector.
We start with your teams’ needs, business applications and organisational constraints.
Professional services
Share client files between colleagues, with appropriate access and documents that are easy to find.
Healthcare & medical
Protect patient records and maintain the tools needed for consultations.
Property & construction
Find plans and files on site while keeping control of access for everyone involved.
Local authorities & associations
Organise access for employees, elected representatives and volunteers, and make handovers easier when teams change.
A well-managed environment.
Tools alone are not enough. Ongoing management, access and documentation need to remain clear over time.
Access and security
Roles, permissions and protections suited to the agreed scope.
Continuity
Identified dependencies, with backup and recovery arrangements to prepare.
User management
Documented joiners, leavers and changes in responsibility.
Monitoring and records
Accessible configuration, licence and upcoming renewal records.
Understand your options before deciding.
Uses, limitations and frequently asked questions: the points to clarify when preparing your project.
Prepare file synchronisation on devices.
Microsoft's OneDrive overview explains Files On-Demand. A document visible in File Explorer may still be online-only; it needs to be made available locally before working without a connection.
Before rollout, review disk space, existing folders and the devices people use. A pilot should test opening and editing files, uploading changes and handling errors. Staff need to understand synchronisation indicators so that they do not assume a file has been uploaded while an unresolved error remains. Include a simple way to report failures rather than letting duplicate copies accumulate.
Know the scope of each sharing link.
Useful sharing answers three questions: who receives access, may they edit the document, and who will remove that access? We recommend avoiding links circulated without an owner, particularly for files containing customer information.
A review can cover sharing settings, existing links and access from unmanaged devices. It forms part of a wider cybersecurity approach that includes identities and endpoints. The technical ability to share does not replace a decision about authorised recipients. For recurring customer exchanges, consider whether a dedicated shared workspace would be easier to manage than individual links.
Prepare for employee changes.
When someone leaves or changes role, identify business documents before changing their account. Name the next owner, review links already shared and check the retention rules that apply to the environment.
Our Microsoft 365 service can include this procedure and its documentation. The scope defines the users involved, the checks required and the decisions that remain with your business. Listing priority folders helps deal with essential information before considering how to archive the remainder. Verify the handover by opening the documents from the receiving person's account.
Is OneDrive a complete backup?
Synchronisation should not be confused with an independent backup strategy. Microsoft explains that deletion can also remove a shared item. Recovery mechanisms have conditions and limits. Define the scenarios to cover, required retention periods and necessary tests before deciding that your recovery needs are met.
Can we work on a train without Internet access?
Yes, if the required files were made available on the device beforehand and the applications support offline work. Test this, particularly for large collections or devices with limited storage. After reconnecting, check that changes have synchronised and resolve any conflicts. A filename visible in the file list alone does not confirm offline availability.
Should we use personal or work accounts?
Use the organisation's chosen work environment for business documents. Mixing a personal account with customer records complicates permissions, handovers and leaver procedures. The rollout should explain which account to select and how to recognise the location where files are saved. Check this on each device used for work, including personal devices where these are permitted.
Why work with Sunitech on your OneDrive project?
Advice and solution selection
Review of your needs, comparison of options and clearly explained priorities.
Deployment and integration
Preparation, configuration, testing and coordination with the relevant providers.
Support and development
Agreed support scope, documentation, licences and next steps.
A project? A question?
Let’s discuss your needs.
An initial conversation to understand your situation and decide on the next steps together.
Contact us
- Review of your environment
- Understanding your business challenges
- Guidance and recommendations
- No obligation